Automate the Admin: Inside Pinpoint’s ATS Workflow Automations
Recruiting teams are under more pressure than ever. From high application volumes to complex hiring coordination across departments and locations, time is easily lost to repetitive admin. That’s why Talent Collective recently sat down with Mike Bradshaw, VP of Talent at Pinpoint, to explore their brand-new ATS Workflow Automations feature and see real-time how Mike is using it to streamline processes and maximize efficiency in his recruiting efforts.!
This new addition to Pinpoint’s ATS is designed to help talent teams eliminate repetitive tasks, speed up hiring, and ensure nothing falls through the cracks—all without requiring teams to learn AI or write a line of code.
What sets Workflow Automations apart?
Unlike most ATSs, which may support automation at an individual job level, Pinpoint’s Workflow Automations feature lets you automate across multiple jobs with one automation. This means that if you want to automate 10 jobs, you can do that in 1 place instead of 10.
For example: Maybe you’re chasing multiple hiring managers for feedback on open roles. A single automation can trigger nudges and notifications to all of them, at the right time, across every job you have live. So you never have to manually chase a hiring manager to fill out a scorecard again.
Ultimately, Workflow Automations mean you’ll spend less time managing admin in your ATS, so you move on to more important things.
How it works
Pinpoint makes it simple to get started with automations, whether using pre-built templates or building from scratch.
Pre-Built Templates: Recruiters can launch workflows using ready-to-go templates—such as offer reminders or interview coordination—and then tweak them to fit their needs.
Custom Workflows: With a no-code builder, teams can create logic tailored to their process. For example, they can automatically reject candidates who don’t meet location or sponsorship requirements, and trigger emails or recruiter tasks accordingly.
Branching Logic: One standout feature is the ability to route candidates down different paths depending on their answers. Teams can get as simply or sophisticated as they need.
What tasks can you automate?
From daily screening to large-scale job launches, Workflow Automations solve a broad range of recruiting tasks:
Application Screening: Automatically reject or progress candidates based on key eligibility questions.
Job Launch Tasks: Assign marketing, recruiter, and hiring manager actions as soon as a job went live.
Pipeline Engagement: Nurture previously rejected or silver-medalist candidates with automated email sequences.
Stage Reminders: Trigger follow-ups when candidates sat too long in a stage or feedback was overdue.
Volume Control: Automatically pause postings and notify applicants when roles hit application volume limits.
How it helps at scale
Recruiting for dozens of roles at once? Pinpoint builds this feature for exactly that. From pipeline clean-up to requisition approvals, their automation helped:
Shorten time-to-fill
Improve candidate experience
Avoid errors and delays in handoffs
One example Mike highlights comes from Pinpoint client, Article, the direct-to-consumer furniture company. When an application hits a volume cap (e.g., 500 candidates), Article can now pause the role, send a holding message to new applicants, and assign follow-up tasks to recruiters—without anyone lifting a finger. Learn more about the 3 automated templates Article uses to manage high-volume hiring.
Want to see it in action? Watch the full webinar replay here.
Or book a demo with Pinpoint and get 2 months of Talent Collective Pro Membership for free when you mention this partnership!